Publication Ethics and Malpractice Statement

The Journal of Contemporary Urban Affairs is dedicated to following best practices on ethical matters, errors and retractions.  With this in mind, the journal follows the guidelines and policies published by the Committee on Publication Ethics (COPE) in respect of ethical rules and the responsibilities of authors, journal editors/subject editors, reviewers and publishers. The prevention of publication malpractice is one of the important responsibilities of this journal’s editorial team.  Any kind of unethical behaviour is not acceptable, and the Journal of Contemporary Urban Affairs does not tolerate plagiarism in any form. Authors submitting articles to the Journal of Contemporary Urban Affairs must affirm that manuscript contents are original. Furthermore, they must warrant that their article has neither been published elsewhere in any language fully or partly nor is it under review for publication anywhere else. The ethics and malpractice statement of the Journal of Contemporary Affairs has been written in accordance with COPE’s general guidelines http://publicationethics.org/.

» Duties of Editors
» Duties of Authors
» Duties of Reviewers
» Duties of Publisher

» Publication Decisions
» Fair play
» Confidentiality and Anonymity
» Fundamental errors in published works
» Disclosure and Conflicts of Interest
» Citation Policies
» Updating Published Papers
» Investigations
» Sanctions
» Data fabrication and falsification
» Research Involving Human Subjects
» Ethical Guidelines for the Use of Animals in Research
» Sex and Gender in Research
» Borders and Territories

» Transparency and Best Practice in Scholarly Publishing

Publication Decisions

The editors of the Journal Of Contemporary Urban Affairs are responsible for deciding which of the articles submitted to the journal should be published. The editors are guided in reaching their decision by referees’ reports and may confer with other editors or reviewers in making this decision. They are also guided by the journal’s policies and constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism.

Fair play

All manuscripts will be reviewed based on intellectual content without regard for age, gender, race/ethnicity, sexual orientation, country of origin, or the political philosophy of the author(s).

Confidentiality and Anonymity

All manuscripts submitted for peer review are kept strictly confidential. The editor and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, or other editorial advisers as appropriate. At no time will editors or reviewers utilize submitted materials without the consent of the authors.

Reviewers must keep the content of the manuscript, including the abstract, confidential. They must inform the Editorial Office if they would like a student or colleague to complete the review on their behalf. The Journal of Contemporary Urban Affairs operates double-blind peer reviews. Reviewers should be careful not to reveal their identity to the authors, either in their comments or in metadata for reports submitted in Microsoft Word or PDF format.

Fundamental errors in published works

When a significant error or inaccuracy has been discovered in a published work (with or without the author notifying it), the journal editors will cooperate with the author to retract or correct the paper accordingly. If a correction is deemed appropriate, the editors reserve the right to correct the published material and include a dated erratum.

Disclosure and Conflicts of Interest

Conflicts of interest (COI’s, also known as ‘competing interests’) occur when issues outside the research could be reasonably perceived to affect the neutrality or objectivity of the work or its assessment. This can happen at any stage in the research cycle, including during the experimentation phase, whilst a manuscript is being written or during the process of turning a manuscript into a published article. 

If unsure,  any potential conflicts of interest must be declared or discussed with the editorial office. Undeclared conflicts of interest may incur sanctions. Submissions with undeclared conflicts of interest that are later revealed may be rejected. Published articles may need to be re-assessed, have a corrigendum published, or in serious cases be retracted. Conflicts of interest do not always stop a paper from being published or prevent someone from being involved in the review process. However, they must be declared. A clear declaration of all possible conflicts – whether they had any influence or not – allows others to make informed decisions about the work and its review process. If conflicts of interest are found after publication, this may be embarrassing for the authors, the Editor and the journal. It may be necessary to publish a corrigendum or reassess the review process.

Conflicts include the following:

  • Financial — funding and other payments, goods and services received or expected by the authors relating to the subject of the work, or from an organization with an interest in the outcome of the work
  • Affiliations — being employed by, on the advisory board for, or a member of an organization with an interest in the outcome of the work
  • Intellectual property — patents or trademarks owned by someone or their organization
  • Personal — friends, family, relationships, and other close personal connections
  • Ideology — beliefs or activism, for example, political or religious, relevant to the work
  • Academic — competitors or someone whose work is critiqued.

Citation Policies

Authors should ensure that where the material is taken from other sources (including their own published writing), the source is cited and that, where appropriate, permission is obtained.

Authors should not engage in excessive self-citation of their own work.

Authors should not copy references from other publications if they have not read the cited work.

Authors should preferentially not cite their own publications or those of their friends, peers or institutions. 

Authors should not cite advertisements or advertising material.

In accordance with COPE guidelines, we expect that: “original wording taken directly from publications by other researchers should appear in quotation marks with the appropriate citations”. This condition also applies to an author’s own work. COPE has produced a discussion document on citation manipulation with recommendations for best practices.

Updating Published Papers

We differentiate between the categories of Addendum, Erratum, Corrections, Retractions, Comments, and Expressions of Concern. Minor errors that do not affect readability or meaning (e.g., spelling, grammatical or spacing errors) do not qualify for an update, regardless of when or by whom the error was introduced. Complaints made against papers or requests to update are thoroughly investigated by the Editorial Office with the support of the Editorial Board and final approval by the Editor-in-Chief. Other persons and institutions will be consulted as necessary, including university authorities, or experts in the field.

Addendum
If crucial results (e.g., additional affiliation, clarify some aspect of methods/analysis, etc.) were unintentionally omitted from the original publication, the original article can be amended by using an Addendum, reporting these previously omitted results. The Addendum will be published, with article numbers added, in the current issue of the journal. A hyperlink to the Addendum will also be added to the original publication, but the original paper, itself, does not need to be updated.

Erratum
Errata should be published for scientifically relevant formatting changes, or changes to authorship if the author or contributor list is incorrect when a deserving author has been omitted or somebody who does not meet authorship criteria, has been included. Scientifically relevant formatting issues that require an Erratum might include missing or unclear figures, or errors arising during proofreading (e.g., missing text).

Author Name Change Policy: Some authors might wish to change their name following publication. In such cases, the Journal of Contemporary Urban Affairs will update and republish the article and re-deliver the updated metadata to the appropriate indexing services (please note that all updates are dependent upon the policies of the databases). Our teams are aware that name changes can be sensitive and/or private in nature, for a variety of reasons that may include alignment with gender identity, marriage, divorce, or religious conversion. Therefore, to protect author identity, an Erratum will not be published and co-authors will not be notified. Authors should contact the journal’s Editorial Office with their name change request.

Corrections
Corrections should be submitted for any scientifically relevant errors in published articles. Any changes may be evaluated by the academic editors. Any changes after publication that affect the scientific interpretation (e.g., changes to a misleading portion of an otherwise reliable publication, an error in a figure, error in data that does not affect conclusions or the addition of missing details about a method) are announced using a Correction. This is a separate publication that links to the original paper, which is updated. A note will also be added to the Article Versions Notes and to the abstract page, which tells the readers that an updated version was uploaded.

Retractions
Sometimes an article needs to be completely removed from the body of research literature. This could be due to inadvertent errors made during the research process, gross ethical breaches, fabrication of data, large amounts of plagiarism, or other reasons. Such articles threaten the integrity of scientific records and need to be retracted. The Journal of Contemporary Urban Affairs follows the recommendations of the Committee on Publication Ethics (COPE) for retraction. Potential Retractions are thoroughly investigated by the Editorial Office with the support of the Editorial Board and final approval by the Editor-in-Chief. Other persons and institutions will be consulted as necessary, including university authorities, or experts in the field. If a Retraction is published, the original publication is amended with a “RETRACTED” watermark, but will still be available on the journal’s website for future reference. However, retracted articles should not be cited and used for further research, as they cannot be relied upon. Retractions are published using the same authorship and affiliation as that of the article being retracted, with page numbers added, as a separate item in the current issue of the journal, so that after issue release, the Retractiocan be picked up by indexing & abstracting services. Partial  Retractions might be published in cases where results are only partially wrong. A paper will only be completely removed in very exceptional circumstances, where leaving it online would constitute an illegal act or be likely to lead to significant harm.

Expression of Concern
For complex, inconclusive, or prolonged situations, an Expression of Concern may be published. If investigations into alleged or suspected research misconduct have not yet been completed or prove to be inconclusive, an editor or journal may wish to publish an Expression of Concern, detailing the points of concern and what actions, if any, are in progress. This is very rarely used.

Comments and Replies
Comments are short letters to the editors from readers questioning either the results reported or the experimental methods used in a specific article. Usually, a reader will approach the Editorial Office or the Editor-in-Chief of a journal, if he/she finds an article intriguing. In such circumstances, the Editorial Office may invite the reader to write a short and reasoned Comment on the article. After consideration and review by the Editor in Chief, the Comment may be published, in which case the Editorial Office will approach the authors of the article in question and invite them to prepare a Reply. If the reader’s complaints are substantiated, the authors or the Editorial Office may consequently publish a Correction or retract the paper entirely.

Both comments and replies will be refereed to ensure that:

  1. The comment addresses significant aspects of the original paper without becoming essentially a new paper.
  2.  The reply responds directly to the comment without becoming evasive.
  3.  The tone of both the comment and the reply is appropriate for a scientific journal.

A comment will first be sent to the academic editors for an initial check. If it can proceed, it will be sent to the author of the original paper, who will be given the opportunity to write a reply. Normally, the editor will provide a deadline for receipt of the reply in order to assure prompt publication of the discussion. If a reply is submitted in a timely way, the editor will have both the comment and reply reviewed. If the original author chooses not to submit a reply, the editor may elect to proceed without a reply.

In most cases, editors will invite previous reviewers to review both the Comment and Reply (if available) ). After receiving review reports, editors will send the Reply and review reports to the author of the Comment. The author will be given only one chance to revise the Comment. The revised Comment and review reports will be sent to the authors of the Reply. The authors will also be given only one chance to revise the Reply. Finally, editors will send the revised Comment/Reply to the academic editor for a final decision.

Investigations

Suspected breaches of our publication’s ethics policies, either before or after publication, as well as concerns about research ethics, should be reported to our Research Integrity team. Claimants will be kept anonymous if requested, although claimants may also wish to use an anonymous email service such as ProtonMail or TorGuard. The Journal of Contemporary Urban Affairs may ask the authors to provide the underlying data and images, consult editors, and contact institutions or employers to ask for an investigation or to raise concerns.

Sanctions

If the Journal of Contemporary Urban Affairs becomes aware of breaches of our publication’s ethics policies, whether or not the breach occurred in the Journal, the following sanctions may be applied across the Journal of Contemporary Urban Affairs:

  • Rejection of the manuscript and any other manuscripts submitted by the author(s).
  • Not permitting further submissions for 1–3 years.
  • Prohibition from acting as an editor or reviewer.

The Journal of Contemporary Urban Affairs may apply additional sanctions for severe ethical violations.

Data fabrication and falsification

Submitted papers found to include false or fabricated data prior to publication will be returned to the author immediately, with a request for an explanation. If no explanation is received or if the explanation provided is considered unsatisfactory, the journal will notify the author’s institution, local ethics committee, or his/her superior. The journal may also refuse to accept further submissions from the author for a defined period. Examples of data falsification or fabrication include image manipulation; cropping of gels/images to change context; omission of selected data; or fabricating data sets. Some journals employ image manipulation software to detect evidence of falsification in submitted manuscripts. The Journal of Contemporary Urban Affairs recognises that falsification is not always deliberate and will encourage its journals and publishing partners to consider each case on its own merits.

Plagiarism:   Using the ideas and work of other scientists without giving them credit is unfair and dishonest. Copying even a single sentence from someone else’s manuscript, or even one of your own that has previously been published, without proper citation, is considered plagiarism—use your own words instead. Authors must not use the words, figures, or ideas of others without attribution. All sources must be cited at the point they are used, and any reuse of wording must be limited and attributed or quoted in the text. Manuscripts that are found to have been plagiarized from a manuscript by other authors, whether published or unpublished, will be rejected and the authors may incur sanctions. Any published articles may need to be corrected or retracted.

Multiple submissions: It is unethical to submit the same manuscript to more than one journal at the same time. Doing this wastes the time of editors and peer reviewers, and can damage the reputation of the authors and the journals if published in more than one journal, as the later publication will have to be retracted.

Redundant publications (or ‘salami’ publications): This is the publishing of many very similar manuscripts based on the same experiment. Combining your results into one very robust paper is more likely to be of interest to a selective journal. Editors are likely to reject a weak paper that they suspect is a result of salami slicing. The Journal of Contemporary Urban Affairs evaluates submissions on the understanding that they have not been previously published in, or simultaneously submitted to, another journal. We also encourage editors and journal administrators to keep a clear record of all communications between authors, editors, and peer reviewers regarding the submissions they handle. These records are carefully stored and may be used to facilitate investigations into possible cases of misconduct. Where necessary we will contact and/or co-operate with other publishers and journals to identify cases of redundant publication.

The Journal of Contemporary Urban Affairs considers only original content, i.e. articles that have not been previously published, including in a language other than English. Articles based on content previously made public only on a preprint server, institutional repository, or in a thesis, will be considered.

Manuscripts submitted to the Journal of Contemporary Urban Affairs must not be submitted elsewhere whilst under consideration and must be withdrawn before being submitted elsewhere. Authors whose articles are found to have been simultaneously submitted elsewhere may incur sanctions.

If authors have used their own previously published work, or work that is currently under review, as the basis for a submitted manuscript, they must cite the previous articles and indicate how their submitted manuscript differs from their previous work. Reuse of the author’s own words outside the Methods should be attributed or quoted in the text. Reuse of the author’s own figures or substantial amounts of wording may require permission from the copyright holder.   The authors are responsible for obtaining this.

The Journal of Contemporary Urban Affairs will consider extended versions of articles published at conferences provided this is declared in, a covering letter, the previous version is clearly cited and discussed, there is significant new content, and any necessary permissions are obtained. Redundant publication, the inappropriate division of study outcomes into more than one article (also known as salami slicing), may result in rejection or a request to merge submitted manuscripts, and the correction of published articles. Duplicate publication of the same, or a very similar article, may result in the retraction of the later article, and the authors may incur sanctions.

Citation manipulation: Authors whose submitted manuscripts are found to include citations, whose primary purpose is to increase the number of citations to a given author’s work, or to articles published in a particular journal, may incur sanctions. Editors and reviewers must not ask authors to include references merely to increase citations to their own or an associate’s work, to the journal, or to another journal with which they are associated.

 

Research Involving Human Subjects

When reporting on research that involves human subjects, human material, human tissues, or human data, authors must declare that the investigations were carried out following the rules of the Declaration of Helsinki of 1975 (https://www.wma.net/what-we-do/medical-ethics/declaration-of-helsinki/), revised in 2013. According to point 23 of this declaration, approval from the local institutional review board (IRB) or other appropriate ethics committee must be obtained before undertaking the research to confirm the study meets national and international guidelines. As a minimum, a statement including the project identification code, date of approval, and name of the ethics committee or institutional review board must be stated in Section ‘Institutional Review Board Statement’ of the article.

For non-interventional studies (e.g. surveys, questionnaires, social media research), all participants must be fully informed if anonymity is assured, why the research is being conducted, how their data will be used and if there are any risks associated. As with all research involving humans, ethical approval from an appropriate ethics committee must be obtained prior to conducting the study. If ethical approval is not required, authors must either provide an exemption from the ethics committee or are encouraged to cite the local or national legislation that indicates ethics approval is not required for this type of study. Where a study has been granted the exemption, the name of the ethics committee which provided this should be stated in Section ‘Institutional Review Board Statement’ with a full explanation regarding why ethical approval was not required.

A written informed consent for publication must be obtained from participating patients. Data relating to individual participants must be described in detail, but private information identifying participants need not be included unless the identifiable materials are of relevance to the research (for example, photographs of participants’ faces that show a particular symptom). Patients’ initials or other personal identifiers must not appear in any images. For manuscripts that include any case details, personal information, and/or images of patients, authors must obtain signed informed consent for publication from patients (or their relatives/guardians) before submitting them to the Journal Of contemporary Urban Affairs. Patient details must be anonymized as far as possible, e.g., do not mention specific age, ethnicity, or occupation where they are not relevant to the conclusions. Editors reserve the right to reject any submission that does not meet these requirements.

You may refer to our sample form and provide an appropriate form after consulting with your affiliated institution. For the purposes of publishing in the Journal Of Contemporary Urban Affairs, a consent, permission, or release form should include unlimited permission for publication in all formats (including print, electronic, and online), in sublicensed and reprinted versions (including translations and derived works), and in other works and products under open access license. To respect patients’ and any other individual’s privacy, please do not send signed forms. The journal reserves the right to ask authors to provide signed forms if necessary.

If the study reports research involving vulnerable groups, an additional check may be performed. The submitted manuscript will be scrutinized by the editorial office and upon request, documentary evidence (blank consent forms and any related discussion documents from the ethics board) must be supplied. Additionally, when studies describe groups by race, ethnicity, gender, disability, disease, etc., an explanation regarding why such categorization was needed must be clearly stated in the article.

 

Ethical Guidelines for the Use of Animals in Research

The editors will require that the benefits potentially derived from any research causing harm to animals are significant in relation to any cost endured by animals and that procedures followed are unlikely to cause offence to the majority of readers. Authors should particularly ensure that their research complies with the commonly-accepted '3Rs':

  • Replacement of animals by alternatives wherever possible.
  • Reduction in the number of animals used.
  • Refinement of experimental conditions and procedures to minimize the harm to animals.

Authors must include details on housing, husbandry and pain management in their manuscript. If national legislation requires it, studies involving vertebrates or higher invertebrates must only be carried out after obtaining approval from the appropriate ethics committee. As a minimum, the project identification code, date of approval and name of the ethics committee or institutional review board should be stated in Section ‘Institutional Review Board Statement’. Research procedures must be carried out in accordance with national and institutional regulations. Statements on animal welfare should confirm that the study complied with all relevant legislation. Clinical studies involving animals and interventions outside of routine care require ethics committee oversight as per the American Veterinary Medical Association. If the study involved client-owned animals, informed client consent must be obtained and certified in the manuscript report of the research. Owners must be fully informed if there are any risks associated with the procedures and that the research will be published. If available, a high standard of veterinary care must be provided. The authors are responsible for the correctness of the statements provided in the manuscript.

If ethical approval is not required by national laws, authors must provide an exemption from the ethics committee, if one is available. Where a study has been granted an exemption, the name of the ethics committee that provided this should be stated in Section ‘Institutional Review Board Statement’ with a full explanation on why the ethical approval was not required.

If no animal ethics committee is available to review applications, authors should be aware that the ethics of their research will be evaluated by reviewers and editors. Authors should provide a statement justifying the work from an ethical perspective, using the same utilitarian framework that is used by ethics committees. Authors may be asked to provide this even if they have received ethical approval. Editors reserve the right to ask for the checklist and to reject submissions that do not adhere to these guidelines, to reject submissions based on ethical or animal welfare concerns or if the procedure described does not appear to be justified by the value of the work presented.

 

Sex and Gender in Research

We encourage our authors to follow the ‘Sex and Gender Equity in Research – SAGER – guidelines’ and to include sex and gender considerations where relevant. Authors should use the terms sex (biological attribute) and gender (shaped by social and cultural circumstances) carefully in order to avoid confusing both terms. Article titles and/or abstracts should indicate clearly what sex(es) the study applies to. Authors should also describe in the background, whether sex and/or gender differences may be expected; report how sex and/or gender were accounted for in the design of the study; provide disaggregated data by sex and/or gender, where appropriate; and discuss respective results. If sex and/or gender analysis was not conducted, the rationale should be given in the Discussion.

 

Borders and Territories

Potential disputes over borders and territories may have particular relevance for authors in describing their research or in an author or editor correspondence address and should be respected. Content decisions are an editorial matter and where there is a potential or perceived dispute or complaint, the editorial team will attempt to find a resolution that satisfies the parties involved. Journal Of Contemporary Urban Affairs stays neutral concerning jurisdictional claims in published maps and institutional affiliations.

 

Transparency and Best Practice in Scholarly Publishing

This journal follows the Principles of Transparency and Best Practice in Scholarly Publishing, for details please check here. The following duties are outlined for editors, authors, and reviewers developed based on the COPE Code of Conduct for Journal Editors.

 

Duties of Editors

Editors should be accountable for everything published in their journals. The editor should make efforts to improve the quality of and contribute to the development of the journal. The editor should support authors’ freedom of expression. The editor is responsible for deciding which articles submitted to the Journal of Contemporary Urban Affairs will be published. The editor is guided by the policies of the journal's Editorial Board and constrained by legal requirements in force regarding libel, copyright infringement and plagiarism. Editors must hold no conflict of interest with regard to the articles they consider for publication. If an Editor feels that there is likely to be a perception of a conflict of interest in relation to their handling of a submission, the selection of reviewers and all decisions on the paper shall be made by the Editorial Board. Editors have a responsibility to protect the anonymity of reviewers and/or authors as per the highest academic standards. Editors shall evaluate manuscripts for their intellectual content free from any racial, gender, sexual, religious, ethnic, or political bias. Unpublished materials disclosed in a submitted manuscript must not be used in an editor’s own research without the express written consent of the author.

Relations with Readers

Readers should be clearly informed about how the research has been funded or other scholarly studies and whether the funders had any role in the research and its publication and, if so, what this was. The editor should make efforts to ensure that the articles published are aligned with the knowledge and skills of the readers.

Relations with Referees

The editor should match the knowledge and expertise of the referees with the manuscripts submitted to the Journal of Contemporary Urban Affairs to be reviewed ensuring that the manuscripts are adequately reviewed by qualified reviewers. The editor should require reviewers to disclose any potential competing interests before accepting to review a submission. The editor should provide necessary information about the review process to the referees about what is expected of them. The editor must ensure that the review process is double-blind and never reveal the identities of the authors to the referees or vice versa. The editors encourage referees to evaluate manuscripts from an objective and scientific perspective. If necessary, editors may also request that the manuscript be reviewed in terms of English editing. The editor should develop a database of suitable referees and update it on the basis of referee performance and timing. The referee database; it should be attentive to scientists who evaluate the manuscripts objectively, perform the review process on time, evaluate the manuscript with constructive criticism and act in accordance with ethical policies.

Relations with Authors

The editor should provide clear publication guidelines and author guidelines of what is expected of them to the authors and continuously review the guidelines and templates. The editor should review the manuscript submitted in terms of guidelines of the journal, importance of the study, and originality, and if the decision to reject the manuscript is made editor should explain it to the authors in a clear and unbiased way. If the decision is made that the manuscript should be revised by the authors in terms of written language, punctuation, and/or rules in the guidelines (spacing, proper referencing, etc.) the authors should be notified and given time to do the corrections accordingly. The authors should be provided with necessary information about the process of their review (at which stage is the manuscript at etc.) complying with the rules of double-blind review. In the case of an editor change, the new editor should not change a decision taken by the previous editor unless it is an important situation.

Relations with Editorial Board Members

The editor should provide publication policies and guidelines to the editorial board members and explain what is expected of them. The editor should ensure that the editorial board members have the recently updated publication guidelines and policies. The editor should review the editorial board members and include members who can actively contribute to the journal’s development. Editorial board members should be informed about their roles and responsibilities such as;

  • Supporting the development of the journal
  • Accepting to write reviews in their expertise when asked
  • Reviewing publication guidelines and improving them consistently
  • Taking responsibility in journal’s operation

Overall, If the academic editor has ethical concerns about a manuscript sent for review or decision or receives information about a possible ethical breach after publication, they must contact the Editorial Office as soon as possible. Our Editorial Office will then conduct an investigation according to COPE guidelines.

To support academic editors, checks are made by Managing Editors and Assistant Editors. However, editors should still report any concerns on any aspect. Checks include

  1. Ethics approval and permissions for research involving human subjects, animals or cell lines.
  2. Plagiarism, duplicate publication, and that necessary permission from the copyright holder to include already-published figures or images.
  3. An international clinical trial registers for pre-register clinical trials or to cite a reference to the registration in the Methods Section.
  4. Author background and qualification.

When making a final acceptance decision on a manuscript, academic editors should consider the following:

  1. Any facts that might be perceived as a possible conflict of interest of the author(s) must be disclosed in the paper before submission.
  2. Authors must accurately present their research findings and include an objective discussion of the significance of their findings.
  3. Data and methods used in the research need to be presented in sufficient detail in the paper so that other researchers can replicate the work. 

Accountability

Editors attend four annual meetings through video conferences or virtual communications and advise on journal policy and scope, suggest ideas, new initiatives and programs if necessary to include in the journal. They may review submitted manuscripts, identify topics for special issues or attract new authors and submissions if necessary.

Duties of Advisory Board Members

  1. The advisory board typically consists of a group of prominent scholars in the field of architecture and urbanism.
  2. In the Journal of Contemporary Urban Affairs, the advisory board members are ambassadors for the journal.
  3. Board members attend one or two annual meetings through video conferences or virtual communications and advise on journal policy and scope, suggest ideas, new initiatives and programs if necessary to include in the journal. They may review submitted manuscripts, identify topics for special issues or attract new authors and submissions if necessary.

Conflicts of Interest for the Journal’s Editorial Team

For this policy, the editorial team of the Journal of Contemporary Urban Affairs includes the Editor in Chief, Associate Editors, Section Editors, Editorial Advisory Board and International Editorial Board members. All such members of the editorial team are referred to hereafter simply as “Editor”. Editors who make final decisions about manuscripts should recuse themselves from editorial decisions if they have conflicts of interest or relationships that pose potential conflicts related to articles under consideration. One challenge for editors is to recognize the potential for conflicts of interest and to take appropriate action when biases are likely. A conflict of interest exists when professional judgment concerning a primary interest (such as patients’ welfare or the validity of research) may be influenced by a secondary interest (such as financial gain). Perceptions of conflict of interest are as important as actual conflicts of interest.

Types of Conflicts of Interest for editors are:

Personal Conflicts: Editors should avoid making decisions on manuscripts submitted from their own institution, or by research collaborators, or co-authors, or competitors. To avoid the possibility of bias, editors should recuse themselves if they have published with, have collaborated with, or have been in a mentoring relationship with any author or contributor of the manuscript within the past three years.

Financial Conflicts: The most apparent type of conflict of financial interest occurs when an editor or affiliated organization may benefit financially from a decision to publish or to reject a manuscript. Financial conflicts may include salary, grants from a company with an interest in the results, honoraria, stock or equity interests in a company whose product is discussed in the article, and intellectual property rights (patents, royalties, and copyrights).

Non-financial Conflicts: Other nonfinancial conflicts of interest should also be avoided or disclosed. Editorial decisions should be based on an objective and impartial consideration of the facts, exclusive of personal or professional bias. All decisions by editors should be based solely on the paper’s scientific merit, originality, and quality of writing as well as on the relevance to the journal’s scope and mission, without regard to race, ethnic origin, sex, religion, or citizenship of the authors.

Submission by an Editor: A paper submitted by an editor or board member will be handled by one of the other associate editors who are not at the same institution as the submitting author. The chosen associate editor will select referees and make all decisions on the paper. The journal's review software, OJS (Open Journal System), does not allow a conflicted editor access to relevant information concerning their manuscript. In addition, a conflicted editor will be barred from participating in any discussion among the editors pertaining to such manuscripts.

Submission From the Same Institution: A paper submitted by authors at the same institution as one of the editors will be handled by one of the other editors. The other editor will select referees and make all decisions on the paper. In the case of an article from the same institution as the editor-in-chief,  anytime research is submitted from the editor-in-chief’s institution, an editor-in-chief from a related ASHA journal will be asked to handle the manuscript, and the submission will then not be assigned to any editor at that same institution.

Personal Relationships: A paper submitted by a family member of one of the editors, or by an author whose relationship with one of the editors might create the perception of bias (e.g. in terms of close friendship or conflict/rivalry), will be handled by another editor. The other editor will select referees and make all decisions on the paper. If in doubt, the editors will consult with the editor-in-chief of the journal.

Previous Review: If an editor is assigned a manuscript for review that they had previously rendered a decision on for another journal, then the editor should state they need to recuse themselves due to a previous review connection with that article; no further explanation or detail is needed.t may affect their editorial decisions.

Political or religious beliefs: Strong commitment to a particular political view (e.g., political position, agenda, or party) or having a strong religious conviction may pose a conflict of interest for a given publication if those political or religious issues are affirmed or challenged in the publication.

Submission by a family member of the editor(s) or by an author whose relationship with the editor(s)  might create the perception of bias: This submission will receive desk rejection.

Review of Conflicts: Journal of Contemporary Urban Affairs’ Ethics Committee is responsible for supporting the editorial team in the implementation of the above-mentioned policy. The committee will review any disclosed or claimed potential conflicts of interest to determine if they require an alternate editorial review process, which could include assigning an alternate editor for that manuscript.

Important Notes:

- Publishers and editors takes reasonable steps to identify and prevent the publication of papers where research misconduct has occurred.

- In no case shall a publisher or editors encourage such misconduct or knowingly allow such misconduct to take place.

- In the event that a journal’s publisher or editors are made aware of any allegation of research misconduct the publisher or editor will deal with allegations appropriately.

- The journal has guidelines for retracting or correcting articles when needed. For more info see: http://ijcua.com/index.php/ijcua/JournalPolicies

- Publishers and editors always be willing to publish corrections, clarifications, retractions and apologies when needed.

 

Duties of Authors

Ethical Guidelines for Authors

Authors wishing to publish their papers in the Journal of Contemporary Urban Affairs must abide by the following:

  • All and only those who qualify for authorship should be included as authors and their contributions given in the manuscript.
  • Any facts that might be perceived as a possible conflict of interest of the author(s) must be disclosed in the paper prior to submission.
  • Authors should accurately present their research findings and include an objective discussion of the significance of their findings.
  • Data and methods used in the research need to be presented in sufficient detail in the paper so that other researchers can replicate the work. Raw data must be made publicly available unless there is a compelling reason otherwise (e.g., patient confidentiality).
  • Errors and inaccuracies found after publication must be promptly communicated to the Editorial Office.
  • For any content previously published (including quotations, figures or tables), any necessary permission to publish must be obtained from the copyright holder.
  • Original research results must be novel and not previously published, including being previously published in another language.
  • Simultaneous submission of manuscripts to more than one journal is not permitted.

This list is not exhaustive, and authors should be aware of local regulations and accepted norms within academic publishing.

 

Authorship and acknowledgements

All listed authors must have made a significant scientific contribution to the research in the manuscript, approved its claims, and agreed to be an author. It is important to list everyone who made a significant scientific contribution. Author contributions may be described at the end of the submission, optionally using roles defined by CRediT. Submitting authors must provide an ORCID and we encourage all authors to provide one. Changes in authorship must be declared to the journal and agreed to by all authors. Anyone who contributed to the research or manuscript preparation, but is not an author, should be acknowledged with their permission. Submissions by anyone other than one of the authors will not be considered.

Authors must declare all potential interests in a ‘Conflicts of interest’ section, which should explain why the interest may be a conflict. If there are none, the authors should state “The author(s) declare(s) that there are no conflicts of interest regarding the publication of this paper.” Submitting authors are responsible for coauthors declaring their interests.

Authors must declare current or recent funding (including article processing charges) and other payments, goods or services that might influence the work. All funding, whether a conflict or not, must be declared in the ‘Funding Statement’.

The involvement of anyone other than the authors who 1) has an interest in the outcome of the work; 2) is affiliated to an organization with such an interest; or 3) was employed or paid by a funder, in the commissioning, conception, planning, design, conduct, or analysis of the work, the preparation or editing of the manuscript or the decision to publish must be declared.

Declared conflicts of interest will be considered by the editor and reviewers and included in the published article.

Journal of Contemporary Urban Affairs follows the Committee on Publication Ethics (COPE) guidelines which state that in order to qualify for authorship of a manuscript, authors must satisfy the following:

  • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
  • Drafting the work or revising it critically for important intellectual content; AND
  • Final approval of the version to be published; AND
  • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Those who contributed to the work but do not qualify for authorship should be listed in the acknowledgements. Any change to the author list during the editorial process or after publication should be approved by all authors, including any who have been removed. We reserve the right to request evidence of authorship, and changes to authorship after acceptance.

 

Credit Author Statement

In mid-2012 the Wellcome Trust and Harvard University co-hosted a workshop to bring together members of the academic, publishing, and funder communities interested in exploring alternative contributorship and attribution models. Following the workshop (see workshop report), and working initially with a group of mainly biomedical journal editors (and members of the ICMJE a pilot project was established to develop a controlled vocabulary of contributor roles (taxonomy) that could be used to describe the typical range of ‘contributions’ to scholarly published output for biomedical and science more broadly. The aim was to develop a taxonomy that was both practical and easy to understand while minimizing the potential for misuse. CRediT offers authors the opportunity to share an accurate and detailed description of their diverse contributions to the published work. CRediT (Contributor Roles Taxonomy) is high-level taxonomy, including 14 roles, that can be used to represent the roles typically played by contributors to scientific scholarly output. The roles describe each contributor’s specific contribution to the scholarly output.

Role

Definition

Conceptualization

Ideas; formulation or evolution of overarching research goals and aims.

Data curation

Management activities to annotate (produce metadata), scrub data and maintain research data (including software code, where it is necessary for interpreting the data itself) for initial use and later re-use.

Formal analysis

Application of statistical, mathematical, computational, or other formal techniques to analyse or synthesize study data.

Funding acquisition

Acquisition of the financial support for the project leading to this publication.

Investigation

Conducting a research and investigation process, specifically performing the experiments, or data/evidence collection.

Methodology

Development or design of methodology; creation of models.

Project administration

Management and coordination responsibility for the research activity planning and execution.

Resources

Provision of study materials, reagents, materials, patients, laboratory samples, animals, instrumentation, computing resources, or other analysis tools.

Software

Programming, software development; designing computer programs; implementation of the computer code and supporting algorithms; testing of existing code components.

Supervision

Oversight and leadership responsibility for the research activity planning and execution, including mentorship external to the core team.

Validation

Verification, whether as a part of the activity or separate, of the overall replication/reproducibility of results/experiments and other research outputs.

Visualization

Preparation, creation and/or presentation of the published work, specifically visualization/data presentation.

Writing – original draft

Preparation, creation and/or presentation of the published work, specifically writing the initial draft (including substantive translation).

Writing – review & editing

Preparation, creation and/or presentation of the published work by those from the original research group, specifically critical review, commentary or revision – including pre-or post-publication stages.

Recommendations for applying the CRediT taxonomy are:

  1. Multiple roles possible - Individual contributors can be assigned multiple roles, and a given role can be assigned to multiple contributors;
  2. Degree of contribution optional - Where multiple individuals serve in the same role, the degree of contribution can optionally be specified as ‘lead’, ‘equal’, or ‘supporting’;
  3. Shared responsibility - Corresponding authors should assume responsibility for role assignment, and all contributors should be given the opportunity to review and confirm assigned roles.
  4. Not all categories are relevant to each type of research. Only select those contribution roles that are applicable to your study.
  5. The corresponding author is responsible for ensuring that the descriptions are accurate and agreed by all authors.
  6. The role(s) of all authors should be listed, as they appeared in the article.

For research articles with several authors, a short paragraph specifying their individual contributions must be provided. The following statements should be used:

CRediT author statement:

Conceptualization: J.F., S.M., R.B, M.W. Data curation: S.M., J.F., J.S., J.P.B. Formal analysis: M.W., J.F., S.M., R.B. Funding acquisition: J.F., S.M., R.B. Investigation: S.M., J.S., J.P.B., J.F. Methodology: J.F., S.M., R.B., M.W. Project administration: S.M., J.F. Writing—original draft: S.M., J.F. Writing—review and editing: J.F., S.M., R.B., J.S., M.W., J.P.B. All authors have read and agreed to the published version of the manuscript.

Note: The corresponding author should act as a point of contact between the editor and the other authors, keep co-authors informed, and involve them in major decisions about the publication. Joint first authors can be indicated by the inclusion of the statement “X and X contributed equally to this paper” in the manuscript. The roles of the equal authors should also be adequately disclosed in the contributorship statement.

Sources:

  1. The presentation of the 14 roles has been adapted from the Consortia Advancing Standards in Research Administration (CASRAI) website.
  2. https://onlinelibrary.wiley.com/doi/full/10.1002/leap.1210

        Read more about CRediT here

English Editing and Proofreading

Please write your text in good English (American or British usage is accepted, but not a mixture of these). Authors who feel their English language manuscript may require editing to eliminate possible grammatical or spelling errors and to conform to correct scientific English may wish to use the available English Language Editing centres. During or after the review process of manuscripts if one of the editorial board members of the Journal Of Contemporary Urban Affairs realized that the article needs “English Editing and Proofreading”, it is the authors' responsibility to ask a native English speaker or any other organizations to provide proofreader version of the article.

Note: Editing should be done using Microsoft Word. Ask your “proofreader” to turn on “Track change” during the process of proofreading. So, the authors will submit the final edited version of the word file and another word file including the track change.

Note: Before the publication of the article all the articles need to go through the proofreading process.

Note: The following are English language guidelines for submissions to the Journal Of Contemporary Urban Affairs:

  • A sentence should not start with But or And (use however or find alternatives).
  • Define abbreviations the first time they are mentioned in the abstract, text; also, the first time they are mentioned in a table or figure.
  • Please capitalize all words in headings including hyphenated words (e.g., Anti-Antagonist), except conjunctions (andorbutnoryetsofor), articles (aanthe), and all prepositions (including those of five letters or more) (intoofatbyupforoffonagainstbetweenamongunder). The first and last words in the title are always capitalized.
  • The 'th' in 19th or 20th should NOT be written in superscript.
  • There is no space after > or < unless it is between two figures, i.e., 8 < 9.
  • Write 1980s rather than with an apostrophe (1980’s) or just 80s.
  • Write don't, can't... in full, i.e., do not, cannot.

Reporting standards

Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.

Data Access and Retention

Authors are asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data (consistent with the ALPSP-STM Statement on Data and Databases), if practicable, and should, in any event, be prepared to retain such data for a reasonable time after publication.

Multiple, Redundant or Concurrent Publication

An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.

Acknowledgement of Sources

Proper acknowledgement of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work.

Disclosure and Conflicts of Interest

All authors should disclose in their manuscript any financial or other substantive conflicts of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

Fundamental errors in published works

When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.

Authors of work

The author of the paper should be the person who made the greatest contribution to the creation of the work. All those who contributed to the making of the work should be listed in the paper and as co-authors. If there are other contributors who took part in the preparation of making the same work should be listed or admitted as associates.

Before accepting a final version of the paper for publication is necessary that the author and all co-authors approve the final version.

Funding statement

Journal of Contemporary Urban Affairs requires authors to specify any sources of funding (institutional, private and corporate financial support) for the work reported in their paper. This information, in the form of the name of the funding organisation/s and the grant number -or should be included at the end of the article under the heading ‘Funding’ and provided at the time of submitting the paper. If there was no funding, the following wording should be used: “This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.” Any suppliers of materials should be named and their location (town, state/county, country) included if appropriate. This information will be included in the published article.

 Changes in Authorship

Authors are expected to carefully consider authorship before manuscript submission. Any change to the author list should be made during the editorial process, before manuscript acceptance. Authorship changes, including any addition, removal, or rearrangement of author names will require the approval of all authors including any to be removed. To request any change in authorship, the journal must receive a completed authorship change form that includes the signatures of all authors and provides a reason for the change. Any changes to authorship requested after manuscript acceptance will result in a delay in publication. If the manuscript has already been published, requests for a change in authorship will be evaluated and require the publication of an Erratum. We reserve the right to request evidence of authorship, and changes to authorship after acceptance. If there is a need to amend the information on the authors, it is necessary to state the following:

  1. The reason for the addition or deletion of the author,
  2. A written confirmation (send it scanned by e-mail) where all the authors agree that the notified operation is a named person is added or removed from the list of authors.
  3. The editor will notify the author that needs to be added or removed from the list and will ask for his consent.

Requirements that are not sent by the respective author (corresponding author) will not be considered.

 Originality and Plagiarism

Authors are required to submit an original written article. If other work is necessary to work properly quote according to the instructions on the citation of work. If you use the ideas of other authors require their written consent and use the same.

Plagiarism in all its forms constitutes unethical behaviour and will be severely punished, and as such is unacceptable. The author or authors are required before reporting to work in the journal to check their work through some of the programs for testing against plagiarism. The Editorial Board reserves the right to verify each work through the test of plagiarism and if the same occurs to notify the author.

 Copyright

The Author(s) warrant that their manuscript is their original work that has not been published before; that it is not under consideration for publication elsewhere; and that its publication has been approved by all co-authors, if any, as well as tacitly or explicitly by the responsible authorities at the institution where the work was carried out. The Author(s) affirm that the article contains no unfounded or unlawful statements and does not violate the rights of others. If copyrighted works are included, the Author(s) bear the responsibility to obtain written permission from the copyright owners. The Corresponding author, as the signing author, warrants that he/she has full power to make this grant on behalf of the Author(s).

 Important Notes:

- All authors must have significantly contributed to the research.

- All authors are obliged to provide retractions or corrections of mistakes, in case of detection.

- Information on financial support should be provided by the authors.

- It is forbidden to submit the same research simultaneously in more than one journal.

- Publishers and editors takes reasonable steps to identify and prevent the publication of papers where research misconduct has occurred.

- In no case shall a publisher or editors encourage such misconduct or knowingly allow such misconduct to take place.

- In the event that a journal’s publisher or editors are made aware of any allegation of research misconduct the publisher or editor will deal with allegations appropriately.

- The journal has guidelines for retracting or correcting articles when needed. For more info see: http://ijcua.com/index.php/ijcua/JournalPolicies

- Publishers and editors always be willing to publish corrections, clarifications, retractions and apologies when needed.

 

Duties of Reviewers

Reviewers are required to provide a qualified and timely assessment of the scholarly merits of the manuscript. Reviewers take special care of the real contribution and originality of the manuscript. The review must be fully objective. The judgment of the reviewers must be clear and substantiated by arguments. Reviewers assess the manuscript for compliance with the profile of the journal, the relevance of the investigated topic and applied methods, the scientific relevance of information presented in the manuscript, the presentation style and scholarly apparatus. The review has a standard format. Reviewers must not be in a conflict of interest with the authors or funders of research. If such a conflict exists, the reviewer is obliged to promptly notify the Editor-in-Chief. Reviewers shall not accept for reviewing papers beyond the field of his/her full competence. Reviewers should alert the Editor-in-Chief to any well-founded suspicions or the knowledge of possible violations of ethical standards by the authors. Reviewers should recognize relevant published works that have not been considered in the manuscript. They may recommend specific references for citation, but shall not require to cite papers published in the Journal of Contemporary Urban Affairs or their own papers unless it is justified. The reviewers are expected to improve the quality of the manuscript through their suggestions. If they recommend correction of the manuscript prior to publication, they are obliged to specify the manner in which this can be achieved. Any manuscripts received for review must be treated as confidential documents. 

Contribution to Editorial Decisions

Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper. We ask reviewers to inform the journal editor if they hold a conflict of interests that may prejudice the review report, either in a positive or negative way. The Editorial Office will check as far as possible before the invitation; however, we appreciate the cooperation of reviewers in this matter. Reviewers who are invited to assess a manuscript they previously reviewed for another journal should not consider this as a conflict of interest in itself.

Promptness

Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.

Confidentiality

Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.

Standards of Objectivity

Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.

Acknowledgement of Sources

Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

Disclosure and Conflict of Interest

Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.

Editors and reviewers should decline to be involved with a submission when they

  • Have a recent publication or current submission with any author
  • Share or recently shared an affiliation with any author
  • Collaborate or recently collaborated with any author
  • Have a close personal connection to any author
  • Have a financial interest in the subject of the work
  • Feel unable to be objective

Reviewers must declare any remaining interests in the ‘Confidential’ section of the review form, which will be considered by the editor.

Editors and reviewers must declare if they have previously discussed the manuscript with the authors.

 

Duties of the Publisher

-The publisher undertakes to maintain independent editorial decision making.

-Editors are responsible for all the processes that the manuscripts submitted to the Journal of Contemporary Urban Affairs will go through. Within this framework, ignoring all economic or political interests, the decision-makers are the editors.

-The publisher bears all the responsibility for taking precautions against scientific abuse, fraud and plagiarism.

-In cases of alleged or proven scientific misconduct, fraudulent publication or plagiarism, the publisher, in close collaboration with the editors, will take all appropriate measures to clarify the situation and to amend the article in question. This includes the prompt publication of an erratum, clarification or, in the most severe case, the retraction of the affected work. The publisher, together with the editors, shall take reasonable steps to identify and prevent the publication of papers where research misconduct has occurred, and, under no circumstances encourage such misconduct, or knowingly allow such misconduct to take place.

- Access to journal content

The publisher is committed to the permanent availability and preservation of scholarly research and ensures accessibility by partnering with organizations and maintaining our own digital archive. This journal is an open-access journal. 

For more information please see  Journal policies

The Journal  of Contemporary Urban Affairs  publication ethics and malpractice statement has been written in accordance with COPE general guidelines http://publicationethics.org/